Privacy Policy | Bota Consulting Group

Introduction

Bota Group is the registered trade name (DBA) of Bota Consulting Group Inc., a Delaware corporation authorized to conduct business in New York. In this Privacy Policy, the terms “Bota Group,” “we,” “us,” and “our” refer to Bota Consulting Group Inc. d/b/a Bota Group.

We provide outsourcing and workforce solutions to businesses in the United States, including recruiting, business process outsourcing, independent contractor placement, payroll and human resources administration, and related professional support services. This Privacy Policy explains how we collect, use, share, and protect personal information when you visit our website, apply for opportunities through us, engage our services, or otherwise interact with us.

Please read this policy carefully. By using our website or providing information to us, you acknowledge the practices described here. If you do not agree, please do not use the website or submit information to us.

Scope of This Policy

This policy applies to personal information we collect through our website, through our recruiting and placement activities, through our communications with you, and in the course of providing services to our clients. It does not apply to the independent websites or systems of our clients, vendors, or other third parties, which are governed by their own privacy practices.

Information We Collect

We collect information in three ways: information you provide to us directly, information we collect automatically when you use our website, and information we receive from third parties.

Information You Provide Directly

Client and business contact information: name, company, job title, email address, telephone number, and the details of any inquiry, consultation request, or service engagement.
Candidate information: name, contact details, work history, education, skills, certifications, language proficiency, availability, compensation expectations, and the contents of any communications with our recruiting team.
Resume and uploaded documents: resumes, CVs, cover letters, portfolios, references, identification or work authorization documents where required, and any other files you choose to submit.
Communications: the content of emails, messages, forms, and other communications you send to us.

Information We Collect Automatically

When you visit our website, we and our service providers may automatically collect certain technical information, including your IP address, device and browser type, operating system, pages viewed, referring website, and the dates and times of your visits. We collect this information using cookies and similar technologies, as described in our Cookie Policy.

Information From Third Parties

Professional and recruiting sources: information from professional networking platforms such as LinkedIn, from referrals, and from publicly available professional sources.
References and screening providers: information from references you authorize us to contact and, where applicable and lawful, from background screening vendors engaged for a specific placement.
Clients: information our clients share with us in connection with a placement or engagement.

Candidate Information and Client Information

Because of the nature of our business, we handle two principal categories of personal information.

Candidate information is collected to evaluate candidates, match them with suitable opportunities, present qualified candidates to our clients, and administer placements. Candidates should also review our Candidate Privacy Notice, which provides additional detail specific to the recruiting and placement process.
Client information is collected to respond to inquiries, deliver and administer our services, manage the client relationship, and meet our legal and contractual obligations.

How We Use Information

We use personal information for the following purposes:

To respond to inquiries, consultation requests, and sales or general questions.
To evaluate candidates, match them with opportunities, and present them to clients.
To provide, administer, and improve our outsourcing, staffing, payroll, and human resources services.
To communicate with you about opportunities, engagements, and services, including recruiting and transactional messages.
To send marketing communications where permitted, subject to your right to opt out.
To operate, secure, and improve our website and internal systems.
To comply with legal obligations and enforce our agreements.

We process personal information where we have a lawful basis to do so, which may include your consent, the performance of a contract, our legitimate business interests, and compliance with legal obligations. Where the General Data Protection Regulation (GDPR) or Albanian data protection law applies, we rely on the lawful bases recognized under those frameworks.

Cookies, Analytics, and Third-Party Services

We use cookies and similar technologies to operate the website, understand how it is used, and support our marketing. The categories of cookies we use, and how you can manage them, are described in our separate Cookie Policy.

We work with established third-party providers that may process limited information on our behalf, including:

Google Analytics for website analytics and usage measurement.
HubSpot for customer relationship management, forms, and marketing communications.
LinkedIn for recruiting, professional outreach, and advertising.
Microsoft services for productivity, email, and collaboration.
Cloud hosting providers for secure hosting and storage of our website and data.

These providers are permitted to use information only as needed to perform services for us and consistent with this policy and their own obligations.

Use of Artificial Intelligence

We may use artificial intelligence tools to assist with recruiting and administrative tasks, such as organizing applications, summarizing documents, and improving the efficiency of our processes. Artificial intelligence supports our team; it does not replace it.

Hiring, placement, and candidate selection decisions are always made by people. We do not rely on automated decision-making to reject or select candidates without human review. Additional detail is provided in our AI Transparency Notice.

Communications

With your consent where required, we may contact you by email, telephone, and SMS text message for recruiting, transactional, customer support, and marketing purposes.

Email and SMS: you can opt out of marketing emails using the unsubscribe link in each message, and you can opt out of marketing text messages by replying STOP. Details are provided in our SMS Terms and our Marketing Communications Notice.
Transactional messages: messages directly related to an active recruiting process or engagement may continue even if you opt out of marketing, to the extent permitted by law.

How We Share Information

We do not sell personal information. We share information only as described below:

With clients: we share candidate information with clients for the purpose of evaluating and making placements, consistent with the Candidate Privacy Notice.
With service providers: we share information with vendors who perform services for us, such as hosting, analytics, customer relationship management, screening, and communications, under confidentiality and data protection obligations.
For legal reasons: we may share information where required by law, regulation, legal process, or governmental request, or to protect the rights, safety, and property of Bota Group, our clients, candidates, or others.
In a business transfer: if Bota Group is involved in a merger, acquisition, financing, or sale of assets, information may be transferred as part of that transaction, subject to appropriate protections.

Everyone who handles personal information on our behalf is bound by confidentiality obligations. We treat candidate and client information as confidential and limit access to those who need it to perform their roles.

International Data Transfers

Bota Group operates in the United States and in Albania, and we may work with service providers and clients in other locations. As a result, personal information may be transferred to, stored in, and processed in the United States, Albania, and other countries where we or our service providers operate or where our clients are located.

Data protection laws in these countries may differ from those in your home country. Where we transfer personal information across borders, we take steps to ensure it is protected consistent with this policy and applicable law, which may include appropriate contractual safeguards. Additional detail is provided in our International Data Transfer Notice.

Your Privacy Rights

Depending on where you are located and the law that applies, you may have rights regarding your personal information. To the extent applicable law, including the GDPR, Albanian data protection law, and United States state privacy laws, grants them, these rights may include:

The right to access the personal information we hold about you.
The right to request correction of inaccurate or incomplete information.
The right to request deletion of your personal information.
The right to object to or restrict certain processing.
The right to data portability.
The right to withdraw consent where processing is based on consent.
The right to lodge a complaint with a supervisory or data protection authority.

To exercise any of these rights, contact us at privacy@botaconsultinggroup.com. We will respond consistent with applicable law. We may need to verify your identity before acting on a request. Candidates may also exercise the rights described in our Candidate Privacy Notice, including the withdrawal of consent and requests for deletion.

Data Retention

We retain personal information for as long as needed for the purposes described in this policy, including to provide services, maintain our candidate and client relationships, and meet our legal, tax, and contractual obligations. When information is no longer needed, we take steps to delete it or render it anonymous. Our retention practices, and how to request deletion, are described further in our Data Retention and Deletion Policy.

Security Safeguards

We maintain administrative, technical, and physical safeguards designed to protect personal information against unauthorized access, use, alteration, and disclosure. These measures include access controls, encryption where appropriate, secure document handling, vendor due diligence, and an incident response process. No method of transmission or storage is completely secure, and we cannot guarantee absolute security, but we work to protect information using reasonable and appropriate measures. Additional detail is available on our Security and Compliance page.

Children’s Privacy

Our website and services are intended for businesses and working professionals. They are not directed to children, and we do not knowingly collect personal information from children. If you believe a child has provided us with personal information, please contact us so we can take appropriate action.

Third-Party Links

Our website may contain links to third-party websites and services. We are not responsible for the privacy practices of those third parties. We encourage you to review their privacy policies before providing information to them.

Changes to This Policy

We may update this Privacy Policy from time to time. When we do, we will revise the Effective Date above and, where appropriate, provide additional notice. Your continued use of the website after an update indicates your acknowledgment of the revised policy.

Contact Us

If you have questions about this Privacy Policy or our handling of personal information, contact us at:

75 South Broadway, Suite 400, White Plains, New York 10601

Email: privacy@botaconsultinggroup.com

Cookies & Tracking Technologies

This section explains how we use cookies and similar technologies. It supplements the privacy practices described above.

About This Policy

Bota Group is the registered trade name (DBA) of Bota Consulting Group Inc., a Delaware corporation authorized to conduct business in New York. This Cookie Policy explains how Bota Group uses cookies and similar technologies on our website and how you can manage them. It should be read together with our Privacy Policy.

What Cookies Are

Cookies are small text files placed on your device when you visit a website. They help the site function, remember your preferences, understand how the site is used, and support marketing. We also use similar technologies, such as pixels and tags, which we refer to collectively as cookies in this policy.

Types of Cookies We Use

We use the following categories of cookies:

Third-Party Cookies

Some cookies are set by trusted third parties that provide services on our website, including Google Analytics for usage measurement, HubSpot for forms and marketing, LinkedIn for recruiting and advertising, and Microsoft services for productivity and collaboration. These providers may process limited information in accordance with their own policies and our agreements with them.

Managing Your Cookie Preferences

Cookie banner: When you first visit our website, you can accept all cookies, reject non-essential cookies, or customize your preferences through our cookie banner.
Manage cookies link: You can change your choices at any time using the “Manage Cookies” link in our website footer.
Browser settings: Most browsers let you block or delete cookies through their settings. Blocking essential cookies may affect how the website functions.
Provider opt-outs: Some providers, such as Google Analytics, offer their own opt-out tools, which you can use in addition to our controls.

Consent

Where required by applicable law, we load non-essential cookies only after you have given your consent through our cookie banner. By selecting “Accept All,” you consent to the use of all cookies described in this policy. You may withdraw or change your consent at any time as described above.

Changes to This Policy

We may update this Cookie Policy from time to time. When we do, we will revise the Effective Date above. Please review this policy periodically for any changes.

Contact Us

If you have questions about our use of cookies, contact us at:

Bota Consulting Group Inc. d/b/a Bota Group

75 South Broadway, Suite 400, White Plains, New York 10601

Email: privacy@botaconsultinggroup.com

Questions about this document or your data? Contact us, we respond within 2 business hours.