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Administrative Operations work environment supported by Bota Group

Operational support at your pace.

Operations that scale at your pace.

Start Building Your Team → See the savings
Professional support, by sector

Executive support, coordination, scheduling, CRM and operational administration.

  • Executive assistance
  • Operations coordination
  • Data management
  • Scheduling and calendar support
Symptoms

Sound familiar?

The bottlenecks we hear most often in administrative operations.

01Executives scheduling their own meetings
02Vendor and contract admin handled ad hoc
03Data entry pushed to whoever has a free hour
04No one owns the shared inbox
What we understand

How administrative operations work actually breaks.

01

Coordination is invisible until it fails

Scheduling, vendor admin and inbox ownership rarely have a named owner in a growing company. They should.

02

Executive time is the expensive input

Every hour a leader spends on calendars and expense reports has an obvious replacement cost.

03

Process beats heroics

We document how the work gets done so it survives a vacation or a handover.

What they take over

Day-to-day scope.

Own executive calendars and travel
Run the shared inbox to zero daily
Process expenses, invoices and vendor admin
Maintain records, trackers and reporting
Coordinate meetings, agendas and follow-ups
Roles

Popular roles we staff.

Each is recruited against a written scope, tested on the relevant software, and interviewed in person before you see a résumé.

Executive Support

  • Executive Assistant
  • Administrative Assistant

Operations & Scheduling

  • Operations Coordinator
  • Project Coordinator
  • Scheduling Coordinator
  • Travel Coordinator
  • Office Operations Coordinator

Data & CRM Administration

  • Customer Support Specialist
  • Data Entry Specialist
  • CRM Administrator
Software they work in
Microsoft 365Google WorkspaceAsanaMonday.comNotion
Administrative Operations 2 days to a shortlist for most roles in this sector.

Highly specific positions, such as niche software, licensing or deep sector experience, can take up to five business days.

Administrative Operations FAQ

Answers specific to your sector.

Can one person support several executives?
Often yes, depending on meeting volume. We scope it in the workflow audit rather than guessing.
Do they work our hours?
Yes, full U.S. business hours, EST or PST, so calendar and inbox work happens in real time.
What if the role changes over time?
Scope changes are normal. Your Bota Lead works with you to review material changes to the service scope and, if needed, the seniority of the seat.
Further reading
Administration & Operations

When to Hire a Remote Operations Assistant, and What to Give Them First

A step-by-step way to identify administrative work that is genuinely remote-ready, and the first 30 days that make an operations seat stick.

See the full FAQ library, the seven-step process or model your savings.

Other sectors
Property ManagementAccounting & FinanceDental & MedicalLegalAll industries
Administrative Operations

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